Business Support Coordinator



To provide efficient administrative support in line with Company policies on all facilities related matters: including lease and car hire, business travel, and all associated finance- related administrative tasks. Client Details This international business based in Weybridge require a business support coordinator to join the facilities team. Description Key Responsibilities as a business support coordinator: Lease and Hire Car management Lease car ordering and termination in line with Company policy Liaising with lease and hire car companies, Hire car arrangements accordingly to requirements and in line with budgets Hire car invoice processing Processing all Direct Debit lease invoices within deadlines Dealing with fines and penalty charges Updating NIC and P11D files regularly Ensuring all cars are included on Insurance Cover Providing employees with required information and help Pool car management Accident management Preparing monthly salary deductions for FSE’s and local employees Business Travel Management Travel arrangements for all employees in line with Company Policies, and ensuring cost effectiveness Business Travel System management and coordination of travel authorisation Liaising with Head office regarding any Global and relevant Local arrangements Liaising with Hotel and Travel Management Companies and Airlines Invoice booking and Vendor statement reconciliation Preparing accruals for month end preparation Hotel contract renewals and rates negotiation Fuel Card Management Fuel card termination and ordering in line with Company policy Processing Fuel cards Direct Debits Facilities support VIP event support Building lease management support Vendor management support Office layout support Office stationary managements Local Insurance Management First point of contact for all insurance queries Management of insurance related data (accident report forms, correspondence with insurance companies and brokers, and car repairers etc.) Quarterly claim reviews and yearly renewal process Supporting Head Office with any Global Insurance inquiries Profile The successful candidate will be able to demonstrate the following: Demonstrate excellent organisation, prioritisation and time management skills. Demonstrate accuracy and attention to detail Intermediate PowerPoint and Excel skills as well as other Microsoft Office applications. Strong numeracy skills Takes initiative, challenges current thinking and makes suggestions Demonstrates drive to work towards targets and deadlines. Demonstrates ability to maintain composure and deliver a solid performance under pressure or in stressful situations – resilience strong team player Job Offer Competitive basic salary and full benefits package on offer.



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